This role is an entry-level stance and reports to the HR analyst, director or director, depending on the company and the dimensions of its own HR department.
Your main responsibilities as the HR administrator will be to keep and update employee records, as well as manage various HR files and databases that are internal, such as holiday and leave.
What does the HR administrator do?
HR administrators may act as the first port of call to employees and external partners for many HR related queries. Consequently, HR administrators will handle the majority of employee documentation, including contracts, recruiting paperwork and starter packs.
A good understanding and knowledge of employment legislation and ensuring the HR department conforms to those is key. Assisting with some other administrative tasks as and when they arise may be mandatory, such as helping with travel arrangement.
Sample HR administrator responsibilities
Your duties as the HR administrator will include:
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Forming and maintaining employee records
Updating databases such as sick and maternity leave
Organizing and amending where necessary HR documents, i.e. job contracts and recruitment guides
Assessing and renewing company policies and legal compliance
Communication with outside partners
Reporting frequently on HR metrics, for example business turnover
Being the primary point of contact for employees on any HR related questions
Assisting with payroll by providing the division with applicable employee information, i.e. holiday and sick days taken
Helping with various arrangements internally, from travel to processing expenses
HR administrator abilities and competencies
Previous administrative experience is essential, but not always inside the HR sector. In most cases, training is provided at work, if that is applicable. Being organised and able to prioritise is critical, as is having great communicative and relationship building skills, as you are going to work with various people across the whole business.
HR administrators will be expected to become proficient in the following:
Expertise as a HR administrator or HR administrator's assistant
Knowing various HR software systems, such as HRMS
Computer literate with programs like word, excel, etc..
Great Comprehension of labour legislation
Organisational skills and ability to prioritise
Societal with great communicative skills
BSc in HR or a related field
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HR Administrative Assistant
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HR Administrative Assistant Job Responsibilities:
Supports human resources department by testing, screening, and interviewing applicants.
Prepares citizenship by calculating pay, dispersing checks, and maintaining payroll records.
Provides orientation for new workers by providing information packets, reviewing business policies, collecting withholding and other payroll data, describing benefit applications, and getting signatures for files.
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Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit growth dates as well as tracking holiday, sick, and personal time.
Administers employee benefit program such as student loan, medical care, savings bond, and disability programs by advising employees of eligibility, providing program advice, assisting with form completion, verifying submission, and notifying employees of characteristics.
Records and monitors human resources activities by completing forms, reports, logs, and documents.
Sets up and schedules complex meetings for interviewees, hiring supervisors, workers, and division heads.
Accomplishes human resources department and organization mission by completing related results as required.
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Written and verbal communication skills
Favorable attitude
Flexibility
Word processing skills
Spreadsheet preparation and tracking skills
Calendaring skills
Demo abilities
Administrative reporting and writing abilities
Organizational skills
Bachelor's degree and/or work equivalent
One year of administrative support experience
Microsoft suite expertise
Scheduling experience
Spreadsheet experience
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Job Overview
XYZ Inc. is a leading company within our industry in the area. We're pleased with our 4.2 Glassdoor rating from our workers. We are now hiring a HR Administrator to assist us keep growing. If you're eager to be part of a winning group, XYZ Inc. is the perfect place to get ahead. You will be happy you employed to XYZ Inc..
Obligations for HR Administrator
Oversee organizations diversity awareness application
Mentor supervisors on employee growth best practices
Responsible for administering performance management program
Advise direction on hiring and terminations
Oversee payroll, employee benefits and FMLA
Supply guidance on worker behavior and conflict resolution
Conduct investigations in response to worker complaints
Provide training and advancement opportunities
Qualification for HR Administrator
PHR, SPHR or other HR certification, required
Master's degree in Human Resource Management or related field, required
3+ years of HR experience
Proficiency with HRIS
Experience hiring hourly workers
Demonstrated skill with training and development applications
Adept with performance management and investigations
Proficiency with worker relations and EEO
Professional in employee benefits management
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